1. The CPSE chairperson, upon receipt of a referral for initial evaluation, records the date the referral was received by the Committee chairperson or by a professional staff member of the school district, whichever is earlier.

• If received by a professional staff member of the school district, immediately forward it to the Committee chairperson.

2. The CPSE immediately sends prior notice to the parent of the student.

• Attach request for consent for the initial evaluation.

• Attach copy of the procedural safeguards notice.

• Attach Parent’s Guide to Special Education.

3. The parent sends written consent to the CPSE. If the parent does not give consent for the initial evaluation, the parent is notified that no further action takes place.

4. The CPSE requests consent of the parent to receive and forward the most recent evaluation report for a child in transition from an early intervention program to the approved evaluator and to the CPSE.

5. Upon receipt of parent consent and parent selection of an approved evaluator, the board of education arranges for the evaluation by the service provider selected by the parent.

6. The CPSE, including the parent of the student and the approved evaluator, reviews existing evaluation information on the student (either in a meeting or individually) to determine what, if any, existing evaluation information is current and appropriate to meet the requirements for an initial individual evaluation for this student.

• Document the process for obtaining the input of the CPSE in the determination of data.

• If the CPSE, with the approved evaluator, determine that no additional tests or assessments are needed for the initial evaluation, send prior notice to the parent with a statement to that effect and a statement that the parent has the right to request a test or assessment as part of the evaluation.

7. The approved evaluator conducts the evaluations determined necessary.

8. The approved evaluator:

• provides the parent with a copy of the statement and recommendation provided to the CPSE, including the summary evaluation.

• shares reports of the assessment and/or evaluation and a summary report of the evaluation with the CPSE and to the person designated by the municipality.

9. Prior to the CPSE meeting, the CPSE provides the parent with:

• a copy of the summary report of the findings of the evaluation; and

• upon request of the parent, copies of all written documentation to be considered by the CPSE in the development of the preschool student’s IEP.

10. The CPSE chairperson sends a meeting notice to the parent.

• Attach procedural safeguards notice

11. The CPSE conducts a meeting to review evaluation results, determine eligibility and, if appropriate, develop the IEP.

• The CPSE meeting includes an individual qualified to interpret the instructional implications of the evaluation results.

12. The CPSE sends prior notice of the recommendation from the CPSE meeting to the parent.

• Provide a copy of the IEP to the parent.

13. The CPSE forwards the recommendation to the board of education.

14. The CPSE chairperson provides a copy of the evaluation report and the documentation of the determination of eligibility to the parent.

15. The board of education sends notice to the parent when it takes action.

16. The CPSE forwards a request for approval of reimbursement of the cost of evaluations to the municipality and a copy of the form to the approved evaluator (or a copy of the form available for inspection and photocopying by the approved evaluator).

 

1. The CSE chairperson, upon receipt of a referral for initial evaluation, records the date the referral was received by the Committee chairperson or the building administrator, whichever is earlier.

• If received by the building administrator, immediately forward it to the Committee chairperson.

• If received by the committee chairperson, forward a copy to the building administrator within five school days.

2. The CSE, including the parent of the student, reviews existing evaluation information on the student to determine what, if any, existing evaluation information is current and appropriate to meet the requirements for an initial individual evaluation for this student.

• Document the process to obtain the input of the CSE in the determination of data.

3. The CSE chairperson immediately sends prior notice to the parent of the student.

• Attach request for consent for initial evaluation.

• Attach procedural safeguard notice.

• Attach Parent Guide to Special Education.

4. If parental consent is not received, the CSE:

• informs the parent that, upon request, the parent may attend an informal conference with the committee or designated professionals most familiar with the proposed evaluation so the parent may ask questions about the proposed evaluation. If, at this meeting, the parent and the person initiating the referral agree in writing that the referral is not warranted the referral shall be withdrawn.

• If the parent does not request or attend such a conference, or continues to withhold consent for evaluation for 30 calendar days after the date of receipt of the referral, the school must initiate an impartial hearing to determine if the evaluation should be conducted without parental consent.

5. Upon receipt of parental consent, the school conducts the evaluations determined necessary.

6. Either prior to or at the CSE meeting, the school shares the results of the evaluation with the parent.

7. The CSE chairperson sends a meeting notice to the parent.

• Attach procedural safeguard notice

8. The CSE conducts a meeting to review evaluation information, determine eligibility and, if appropriate, develop the IEP.

• Include an individual qualified to interpret the instructional implications of the evaluation results in the CSE meeting.

9. The CSE sends prior notice of the recommendation to the parent.

• Provide a copy of the evaluation report and documentation of the determination of eligibility to the parent.

• Provide a copy of the IEP to the parent.

10. The CSE forwards the recommendation to the board of education.

11. The board of education provides notice to the parent when it takes action.